Best Security Solutions for Coworking Spaces

Best Security Solutions for Coworking Spaces

Best Security Solutions for Coworking Spaces

More and more people are opting for freelance and choose remote positions. Flexibility is a key goal for Millennials and Generation Y. And once they get tired of staying home and working all alone, it's time to go out and join the community of like-minded people.

That’s why coworking spaces became so popular around the world. Specialists of all spheres - from indie video game developers to freelance writers from the EssayPro service platform choose to work this way.

This is a great option to unite people all over the globe. With a huge flow of workers, though, security is a top priority. What are the best security solutions for coworking spaces?

Let's discuss it in this article.

Make Sure to Lock Up

The basic three types of physical security for the coworking spaces have completely different requirements and compatibility. These are:

  • RFID locks;
  • electronic locks;
  • mobile Bluetooth access.

Using Basic RFID Locks

A lock system that’s been mostly used in hotels is now getting more popular in offices and coworking spaces. Locks of the RFID type are convenient and up-to-date. Moreover, they look minimalistic, making the place more professional in the eyes of visitors.

Unfortunately, some come with batteries, and others need more efficient control from the programming professional. Also, losing or the key card can cause extra issues with security and access to the space itself.

Opting for Electronic Locks

In case a coworking space owner is looking for something a little cheaper when there are not many customers, one may consider electronic door locks. Not only are they easy to maintain but also to install.

When it comes to giving access to visitors, they will be able to use the adjustable key codes.

Trying to Work Around Mobile Access

People who’ve never tried using mobile access instead of locking the doors have really been missing out on really efficient opportunities.

Being the most secure option on the list, it’s also harder to manage and get hardware for. Also, this option may appear more costly compared to the above-mentioned ones.

Such locks are supported via Bluetooth connection, meaning they are easy to unlock with a smartphone. With no keys and codes, strangers won’t be able to come to the coworking space.

Who’ll Visit the Coworking Space and How to Differentiate Them?

Digital Nomads

Digital nomads use the technology to earn for the living, and they are usually not tied to one place. Mostly, they reside in big cities.

Digital nomads are those who'll visit the coworking space every day or even get a free pass. The owner may need to offer 24/7 access to this kind of customer. On the bright side, these visitors probably won’t have their clients come by, as some startupers eager to network may.

Work-from-Home Freelancers

Freelancers who prefer to work from home are everywhere around the world. These people won’t be frequent visitors. Moreover, those who'll come to the place will most likely be locals.

A freelancer will ask for the free pass any time of the day or night and will need their office to be secure. Most likely, they will come by several times a month.


Entrepreneurs may be called the main goldmine of the coworking space. They are all around the world like freelancers but will be more tied to the coworking space and probably interested in the community’s life a lot.

They’d love to have their own office to make it unique and outstanding, as well as have full-time access. Then, after making the space presentable, they may have many clients coming in every week.

Different Types of Visitors Should Get Different Memberships

To make sure that every visitor is happy with the rules and the coworking space is still at maximum security, the space owner and management will have to make memberships based on the clientele.

For example, those who like to work in the office all the time, entrepreneurs, and some freelancers can get a full-access membership with 24/7 access to the coworking space.

Some digital nomads, on the other hand, will be able to visit only on Mondays, Thursdays, Fridays, and Sundays from 7 am till 6 pm.

Main Rules for Visitors

Devices Should Be Locked

It is important to make the whole system of interacting with locks as simple and smooth as possible. Consider it to be some kind of security-related UX.

Yet, there are some visitors who don’t even bother to lock and secure their stuff while running out to get some coffee for five minutes.

Security Should Be Updated

Talking about passwords again, every member of the coworking space has to update a password for their laptop and smartphone regularly. Also, they need to install the newest security software.

Coworkers Shouldn’t Overshare

While it’s good to be friendly to regular visitors of the coworking space, they should not share too much information or devices with each other. After all, every laptop, USB stick, storage unit, or a smartphone carries a great deal of personal data.


Final Words

Of course, it’s relatively hard to find a good security solution while only using locks or setting the rules to the visitors of coworking space.

Yet, by using all these tips at the same time, any owner will be able to create the safest atmosphere in a coworking place.

Author Bio:

Jenine Wing, a professional academic writer at a reliable EssayPro service with years of experience. Jenine possesses an MA degree in Marketing. She is always exploring the new trends of digital marketing, working alongside businesses in different spheres.